If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere. 7-Day Forecast Satellite & Radar Current Conditions On the Waters Closings Delmarva Cams Weather Whys WBOC Weather-Facebook Download the WBOC Weather App Sports. This means that Microsoft 365 apps enable you to be more focused with immersive experiences that are easier to use. The new Outlook for Mac looks great with a redesign that matches the new look of macOS Big Sur, and an updated Office Start experience for Word, Excel, PowerPoint, and OneNote for Mac that incorporates the Fluent UI design system.Search basicsClick the '+' sign in the lower left corner to create a new, blank, identity. If you are a Windows user, check out this blog post on searching in Outlook Windows version. Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. Make sure a check mark is.Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). Display images automatically within your inbox: Click Mail > Preferences.
Wherever you currently are, like your Inbox ) and will look for the keyword in: Clicking in the search box will also open the search toolbar in the ribbon.By default, this will search the current folder or view only (i.e. The search boxYou can perform a basic search in Outlook by simply typing a keyword in the Search box. If Outlook is in use by another process, this information is displayed in the status bar at the bottom of the screen.Before we delve into effective search practices in Outlook for Mac, let’s start by covering some fundamental concepts. This is because these processes can use a large number of resources. Now, if you open Outlook it will be empty.Performance may be decreased if you use the Outlook AutoArchive feature or sync to Outlook with a mobile device. Current folder: Searches only in the folder you are currently in. Use the icons in the Search toolbar to choose a location to search. This is a setting that you will need to change each time you search. Or worse, the email you are looking for is not even in the search results! By taking the time to use the advanced search features in Outlook for Mac, you can narrow down your search results so that you can quickly pinpoint the exact email you are looking for. All items: Searches all Outlook mail accounts, calendars, contacts and tasks.Do you know the fundamental concepts of #Microsoft #Outlook search on a #Mac? Click To TweetUsing advanced search features for a more effective searchWhile it might seem quick to type a keyword in the search box, this can return a lot of search results! You then have to spend time scrolling through the results trying to find the email you want. All Mail: Searches in the Inbox, Sent, Drafts and the folders and sub-folders of all email accounts you have open in Outlook. Current Mailbox – Searches in the Inbox, Drafts and the folders and sub-folders of whichever email account you are in when you perform the search. Subfolders: Searches in the folder you are currently in and all its sub-folders. You can also add or remove advanced search boxes by clicking the + and – buttons on the far right.You can also change the advanced search field used in these boxes by clicking on them and choosing a new search field from the menu. Clicking on a button will add an advanced search box just below the ribbon.Clicking on a second button will add another advanced search box. It will also display a pop-up list of recent searches that you may like to reuse.All of the buttons on the Search toolbar can be used to fine tune your search. Outlook Is Huge On My Screen Full Email AddressOtherwise you may get results from other people with the same name.4. To choose the sender you want to search for, click in the text box on the right and type their name or email address.Tip: For the best results, enter their full email address. Click in the Search box to activate the search toolbar.3. This is much more effective!1. Searching without this option will show all emails to and from that person (including CC’s and BCC’s) and all emails that mention the person’s name, but searching with this option will only show emails they sent you. The ‘Is’ option will find emails that only have the keyword(s), such as an exact match to an email subject.When you have finished searching, click the Close Search button to clear the search results and close the search toolbar.Example – finding an email from a specific personUsing the From button when searching is the quickest way to find an email that someone has sent you. Sent to a mailing list) or emails sent to a specific person (another recipient). Sent To: Can be used to find emails sent directly to you or CC’d to you, not sent directly to you (e.g. Attachment: Only returns search results that have an attachment, or only search results where the attachment is greater than the specified size. Subject: Only returns search results where the keyword is in the subject of an email. Other advanced search optionsOther useful buttons on the search toolbar include: You can then choose which flag to search for. Flagged: Only returns search results where the email has been flagged. Unread: Displays all your unread items. Important: Only returns search results where the email has been marked as important. Date Sent: Only returns search results sent during the chosen time (Today, This week, This month or after a specific date). Date Received: Only returns search results received during the chosen time (Today, This week, This month or after a specific date). ![]() Click the Save Search button on the Search toolbar.3. Perform the search using the steps outlined in the rest of this post.2. Smart Folders are virtual folders that dynamically display search results for a saved search.1. This will save your search in the Smart Folders section of Outlook. The #Microsoft #Outlook for #Mac search toolbar has heaps of options to help you search more effectively! Click To TweetSave time by saving your frequent searchesOne final time saving tip for searching Outlook effectively is to make use of the Save Search button on the toolbar. Shortkeys 3 serial keyTo edit or delete the Smart Folder, right click on it and choose the edit or delete option. You can now click on it at any time to instantly see the emails associated with the search.5. The search will be saved as one of your Smart Folders. Enter a name for the search and press Enter.4.
0 Comments
Leave a Reply. |
AuthorShameka ArchivesCategories |